Major Sponsors
  • TMZ Farm
  • Pinckney Hardware
  • Second Story Studio
  • Econoprint
  • George Moses Co. and the Marketeer
  • Pinckney Chrysler Dodge Jeep
  • Main Street Optometry
  • D&R Heating and Cooling
Contributing Sponsors
  • Advanced Water Treatment
  • Aesthetic Laser Dental Center
  • Dr. Burnell, DDS
  • Carpet Depot
  • Clint Rux of Edward Jones
  • Curves of Pinckney
  • Ed Bock's Feeds and Stuff
  • Dr. Hayner and Staff
  • Horsin' Around in Highland Festival
  • Howell Western Wear
  • Kern Road Vet Clinic
  • LaFontaine Chrysler Dodge Jeep Chevrolet
  • McDonald’s of Pinckney
  • Pinckney Family Care
  • PLHH Chamber of Commerce
  • Powers Flowers
  • Screams Ice Cream

HELLUVA  RODEO VOLUNTEER GUIDELINES

It takes many hands working together to make one Helluva Rodeo a success.  Below are tasks that need to be done and approximate dates and time for each task.  In order to enter the Rodeo free you must commit to working 4 hours minimum the day of the event and 2 hours minimum during set up or take down.  That’s six hours to be considered a volunteer.  To obtain your free parking pass you need to help at the Rodeo grounds Thursday, Friday, or Saturday prior to the Rodeo.  All tasks (unless specified) can be done by youth or adults. Students that need community service hours are welcome and forms will be signed for school.  If you are interested in volunteering or have questions please contact Linda Shultes at lshultes@umich.edu or 810-231-3187.

June and July

Solicit event sponsors and ads for the program.  Goal is to sell $16,000 + in ads, sponsorships, donations.  This will cover the cost of the show, insurance, printing, advertising, bleachers, latrines, trash, etc.  That allows ticket sales to be pure profit.  This involves contacting businesses, sharing event sponsor and ad information letter and form, collecting sponsorship/ad form and payment.  Ads may be sent electronically to:  rodeo@georgemosesco.com.  Deadline for the program is July 15 for art and payment.  Deposits can be made with final billing in August.  See Ad sheets for further information.  Watch emails (please get on the list) for updates as to what is sold already as we go along. Contact  renee@tmzfarm.com to get on the email distribution list.  Coordinators are needed to contact businesses in the following locations:  Pinckney / Brighton;  Hamburg / Whitmore Lake; Gregory / Howell; and  Dexter / Chelsea.

July and August

Distribute posters and brochures to all sponsors and supporters, area businesses, and place one in your car windshield when parked to block the sun and advertise the event.

Tickets are on sale at Pinckney Hardware through the day before the event.  Renee will also be taking phone and internet/phone orders until August 30.  Spectators save by pre-purchasing their tickets.  $1 per ticket savings over the gate fee and no parking fee.

Always be on the lookout for bleachers that might be available for the event.  Contact Kevin MacRitchie with information on location, owner information, availability, and if there is a rental cost.

Help with Ad and program set up, layout and printing issues.  Renee could use some coordination help with some of this.  It becomes very stressful at deadline.

Friday, September 19

Assist at the rodeo site with stringing fencing, laying out booth area, moving bleachers, filling or marking woodchuck holes, stringing caution tape, marking path around arena

Saturday, September 20

Assist at the rodeo site marking parking rows, setting up volunteer booth, checking in early cowboy/cowgirl competitors, moving bleachers, setting out trash cans, filling or marking woodchuck holes, hanging signs and/or assisting the Rodeo company with their set up.

There will be a bonfire Saturday night for helpers/volunteers.

Sunday, September 21 RODEO DAY!

Volunteer Check-in Booth-2 hour shifts beginning at 8 a.m. checking in volunteers, record missing cell phone numbers, hand out maps and share where they should report for work (2 people per shift)

Ticket booth-1 or 2 hour shifts beginning at 9 a.m. open booth and begin selling tickets as people arrive (2 people per shift-Adults only).  We need booth workers all day, including during the show.  In the past a few have missed the show each time because they are the only ones willing to stay at the booth.

Wristband Checkers-1 or 2 hour shifts beginning at 9 a.m. checking wristbands and counting people entering the rodeo area (2-4 people per shift)

Flaggers-1 hour shifts beginning at 8 a.m. directing cars where to park, collecting parking donation ($2.00) (4-6 people per shift)-Most of the parking will be run or handled by the local Boy Scouts.

Participant check-in-1 or 2 hour shifts beginning at 8 a.m. check in cowboys/cowgirls at participant entrance, direct them where to park, distribute wristbands and programs (2-4 people per shift)

First Aid Station-2 hour shifts beginning at 10 a.m. for First Aid trained individuals at the First Aid Station (1-2 people per shift-Adults only)

Trash Collection-1 or 2 hour shifts beginning at 12 noon to collect trash from all receptacles and deposit it in trash dumpster in the back of the parking area (2-4 people per shift)

Place signs and banners where needed in arena and surrounding areas-1-3 people beginning at 8am until done.

Sunday, September 21-After the Rodeo

Flaggers-direct cars out of the parking area (2-4 people)

Trash Collection-pick up all trash on grounds, under bleachers, around vendors, parking area (8-12 people)

Bleachers-move bleachers onto hay wagons and transport (4-8 people)

Collect vests, badges, and equipment from all volunteers (2 people)

Fences-roll up fences for storage (4-8 people)

Ticket Booth-pack equipment into ticket booth for storage (2-4 people)

Monday, September 22

Bleachers-transport remaining bleachers back to original locations (4-8 people)

Trash Collection-final trash clean up of field (8-10 people)

Tear Fencing down (2-4 people)

Store reusable items for next year’s rodeo (signs, banners, etc) (2 people)

After (within in 4 weeks of the rodeo)

Someone to handle the Thank You notes to all participants, volunteers, vendors, sponsors, advertisers and anyone else who helps us.

TASK POINT PERSONS

  • Ads and Sponsorships – 
    Pinckney / Brighton
    Hamburg / Whitmore Lake
    Gregory / Howell
    Dexter / Chelsea
  • Ad Design and Coordination:  Kathy Smolinski - Marketeer
  • Printing needs/signs/tickets/posters-Econo Print and George Moses
  • Publicity-Renee MacRitchie 
  • Grounds-Kevin MacRitchie and Bill Smith
  • Ticket Sales/Booth-Diane Compton 
  • Volunteer Check-in and coordination-Linda Shultes
  • First Aid – 
  • Vendors-Kevin and Renee MacRitchie
  • Parking Coordinator-John Brock and Tom Benedetti (Scouts)
  • Field Entrance/Exit Issues-Don Patterson and Kevin MacRitchie
  • Trash Collection Coordinator-Tom Haggerty
  • Ambulance/Fire-Kevin MacRitchie
  • Beneficiary Contacts:  
  • Thank you notes and follow up correspondence: 
  • Billing: Kevin MacRitchie
  • PreSales orders:  Renee MacRitchie
  • Website maintenance:  Chris Ozias